Jobs@Melbourne Polytechnic

Administrative Assistant - Business

Position Number: 2563
Applications Close: 30 May 2018

Ongoing position available

Friendly working environment

Full-time (38 hours per week)

About the Role

We are very excited to announce that Melbourne Polytechnic is seeking to appoint an experienced, innovative and qualified individual to fill the position of  Administrative Assistant.

Your primary objectives will be to:

  • Work as part of the school’s administration team, working in a flexible and collegiate manner to ensure the institutes policies and procedures are implemented, and that efficient and effective administration is provided and dealings with employees and the public is professionally undertaken.
  • Work as part of a team that provides administrative support to both Vocational Education and Higher Education programs.
  • Focusing mostly on supporting the Vocational Education/Higher Education courses within school, the position incumbent will provide high-level customer service while maintaining strictest confidence of information regarding the personal records of students, the content of examinations, and other materials.

About You:

The successful applicant will possess the following:

Key Selection Criteria

  • Appropriate qualifications and/or extensive experience in administrative support roles and a Working with Children Check.
  • Demonstrated high standard of administrative and organisational skills including skills in document presentation, drafting and formatting, producing excel spreadsheets, database maintenance, filing and administrative systems maintenance and literacy of the Microsoft Office suite.
  • Excellent written, oral and interpersonal communication skills and a demonstrated ability, commitment and attitude to effective communication and liaison with internal and external stakeholders.
  • Demonstrated organisational and problem-solving skills, the ability to prioritise, meet deadlines, and be self-motivated and flexible in responding to changing work priorities.

For a full list of the Key Selection Criteria please refer to the position description.

Please note that all short listed applicants will be required to undertake a variety of competency tests to demonstrate their ability to perform the role.


The salary will be in the range of $43,895 - $48,505 (PACCT 2.1 – 2.4) per annum plus superannuation.


Ongoing, Full- Time 38 hours per week


Please download a copy of the Position Description below.

Read the Position Description carefully before beginning your application.

Your application must be sent as one single document (Word or PDF) as an attachment.

 Please include the following:

  • Current resume
  • Your responses to the Key Selection Criteria as outlined in the Position Description

Please ensure that your application is saved as follows:

“First Name, Surname, Position Number”

Eg. “John Smith, 1234”

Submit your application by email to including the job title and position number in the subject line of your email.

PLEASE NOTE: To download the position description below you will need Adobe Acrobat 9.0 Pro. If you are experiencing any difficulties in submitting your application, please contact the People & Culture Department on 03 9269 1266.

Applications will only be considered from candidates that have the appropriate approval to work in Australia.

Australian Aboriginal and Torres Strait Islanders are encouraged to apply for positions with Melbourne Polytechnic.

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